The Walden School seeks outstanding members for its team. Inquire any time about open positions by contacting our administrative office in San Francisco.

Administrative Positions:

The Walden School seeks an outstanding Administrative Assistant to join our San Francisco-based administrative team.

The ideal candidate is highly collaborative, a fast learner, exceptionally organized, has excellent written and oral communication skills (including email/online, letter, telephone and in-person formats), is an excellent project manager, and enjoys an office environment that is collegial, dynamic, and fun.

The position requires enjoying interacting with people of many different backgrounds. Also required are a sense of humor, flexibility, fine attention to detail, and the ability to work both independently and as part of a team. Personal qualities of the successful candidate will include curiosity, warmth, resourcefulness, integrity, discretion, and responsibility.

Walden’s mission, vision, and award-winning programs should excite potential candidates. An interest in music, music education, youth development, or another related field is desirable. Previous administrative or office management experience is preferred. While there are detailed job duties and functions listed below, given Walden’s small (yet mighty!) administrative team, the position requires someone who is flexible and adaptable to changing circumstances and who demonstrates a positive, can-do attitude.

Specific Duties & Responsibilities

Office Organization and Clerical Tasks

  • Managing and completing mailing projects, including tasks such as mail merging, printing, compiling, folding, stuffing, sealing, and stamping.
  • Answering the phone and responding to inquiries, taking messages and distributing them to various Walden staff/faculty members, as necessary.
  • Opening mail and distributing it, as necessary.
  • Answering or distributing email that arrives at the various public email aliases for The Walden School.
  • Filing, copying, and scanning projects, as directed by other staff members and as needed.
  • Keeping the small SF office neat and organized, including weekly trash/recycling/compost removal.
  • Ordering and maintaining of office supplies.
  • Helping to maintain and troubleshoot office technology.
  • Being a primary point of contact for office vendors and liaising with such.
  • Maintenance of employee files and confidential personnel records.

Financial Management

  • Making bi-weekly cash/check deposits at the bank and processing credit card transactions.
  • Tracking petty cash and credit card transactions.
  • Maintaining (filing, copying, printing, organizing, etc.) the organization’s financial records.

Fundraising and Development

  • In collaboration with the Development Manager, maintaining and updating the program and fundraising database. Working with the Executive Director, Development Manager, and other board and staff to develop reports and queries used for Walden’s program recruiting and fundraising activities.
  • Supporting the Executive Director and the Development Manager in fundraising and outreach tasks and representing The Walden School in a professional and positive manner.
  • Development and fundraising tasks may include, but are not limited to:
    • Managing event preparations and operations
    • Maintaining thorough and accurate donor records
    • Proofreading and editing documents
    • Processing gift acknowledgments and managing donor correspondence

Marketing and Student Recruitment

  • With Young Musicians Program (YMP) and Creative Musicians Retreat (CMR) program directors, tracking all application requests, submitted applications, student payments (utilizing Excel spreadsheets) and distributing program materials to program leadership teams.
  • Maintaining records in the database (Microsoft Access) of all Walden affiliates (parents, students, prospective students, alumni, donors, faculty, board, et al.)
  • Attending fundraising and recruitment events.
  • In collaboration with the Executive Director, supporting the school’s marketing and advertising efforts. This includes:
    • Supporting the updating and maintenance of Walden’s website (www.waldenschool.org)
    • Designing, editing, and distributing event and recruitment e-mails
    • Concert Series marketing projects
    • Helping to edit and manage The Walden School’s periodic e-newsletter
    • Assist Walden in its use of social media
    • Collaborating in the developing and distributing of press releases to various news and media outlets
  • Managing the production of the annual summer festival program book.
    Knowledge of Microsoft Publisher a plus!

Other Projects & Tasks

  • Recruiting and managing volunteers/interns who work in the office on various administrative projects. Intern/volunteer responsibilities may include monitoring and ordering supplies, maintaining an organized and clean office, filing, mailing program and fundraising materials, data entry, copying and scanning projects, answering correspondence, answering the telephone, among other tasks as assigned by the Administrative Assistant.
  • Taking minutes at board meetings and maintaining records of the Board of Directors. Assisting the board and Executive Director in scheduling board and administrative meetings.
  • Managing merchandise inventory for sale (educational materials and “logo” merchandise). Supporting the Executive Director and Director of Operations in maximizing revenue from sales and maintaining accurate records regarding items sold, items discounted, items given away, and items on hand.
  • Other miscellaneous clerical and office management work.
  • Other projects or tasks as assigned by the Executive Director.

The Administrative Assistant reports to the Executive Director and will also work in close collaboration with the Development Manager on multiple projects and processes. Occasional evening/weekend (scheduled in advance) work is expected, as projects and events require. This is a full-time, non-exempt position. The office is located just steps away from the Glen Park BART Station in San Francisco. Some East Coast travel (to Dublin, New Hampshire, and/or other cities) is possible.

Requirements: Successful candidates must have received a Bachelor’s degree or equivalent. Proficiency with Windows, MS Office (Word, Excel) and Internet browsers (IE, Chrome, Firefox, et al.) is required. Proficiency with fundraising and recruitment databases, as well as with, MS Access, MS PowerPoint, MS Publisher, Constant Contact, Doodle, DropBox, SurveyMonkey, and/or WordPress are strongly desired. Ability to lift packages and boxes up to 25lbs is required.

Compensation: $22/hour. Three weeks paid vacation, as well as 10 federal and personal holidays are offered. Medical, dental, vision benefits are not offered at this time. Some possibility exists for a flexible work schedule, to be discussed.

To Apply: Please send a cover letter and current resume, to Seth Brenzel, Executive Director, at sbrenzel@waldenschool.org. No phone calls, please. We will review applications from interested candidates and contact you should we wish to interview you. We are sorry that we are not able to respond to all applications received. The Walden School is an Equal Opportunity employer. The position is based in San Francisco, California. The position is open until filled.


2019 Summer Positions:

There are no openings at this time.


Volunteer Opportunities:

We love our volunteers! If you are interested in volunteering for the Walden School, please contact us and send us some information about yourself. A member of the Walden administration will be in touch with you shortly. Thank you for your interest in volunteering.